Roles of RHOA Officers:
President;
Leads the Board and is responsible for overseeing and handling many of its procedural duties. In order to succeed in this role, the Board president must be knowledgeable about the community’s CC&Rs and governing documents and understand how to run an effective meeting. He or she serves as the authority on all association rules and governing documents, and appoints committees if dictated by the bylaws. The president also leads community and association meetings, handling such responsibilities as calling the meeting to order, announcing the agenda and ensuring adherence, maintaining attendee order and decorum, proposing questions, calling for votes and announcing the results, and recognizing others to speak on the floor.
Vice President:
Shares many of the leadership and procedural duties with the president, including assuming the leadership role when the president is unable to do so. The vice president’s responsibilities include ensuring order is maintained during meetings and parliamentary procedures, ensuring a smooth flow of business and serving as an informed source about association rules, bylaws and governing documents.
Secretary:
Maintains the association’s meeting minutes and official records, reviewing and updating documents as required and ensuring they are stored safely and accessible to association members. He or she is responsible for providing proper notice of meetings, as well as distributing documents, such as official records, agendas and meeting minutes, on a timely basis to association members and/or their authorized representatives. In addition, as the custodian of the association’s official records and documents, the secretary ensures the association meets all legal documentation requirements, such as annual filing deadlines.
Treasurer:
Responsible for the association’s funds, securities and financial records. In self-managed communities, in which our day-to-day financial responsibilities are handled by a property management company (Keith Collins, LLC), the treasurer is responsible for ensuring that all association funds are collected, disbursed, invested and reported accurately and remain in compliance at all times with the association’s by-laws and governing documents.
Architectural Committee Chair:
Responsibility comes from the RHOA's By-Laws and CC&Rs. Members of the architectural committee are responsible for maintaining the aesthetic and structural integrity of the association and enforcing the CC&Rs. They shall review any applications for modifications, additions, or architectural changes in the community., and also provide guidance and support to all residents requesting information in the previous mentioned architectural areas.
At-Large Member:
Does not have a specific list of duties. Rather he or she serves the board’s strategic needs as determined by the president at any given time. They may assist in various responsibilities and projects – short or long-term – during their elected term. A at-large member has the same responsibility to ensure the mission and success of the association just as a president, secretary or treasurer. A at-large member is a full voting member of the Executive Board.
